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RE: Vintage Oak Neighborhood Services -- What do our taxes cover?

From: domainremoved <Niño,>
Date: Tue, 1 Sep 2015 13:12:42 -0700

Hi Mark,

Sorry for the confusion. The City will maintain the trees in the medians and the landscaping that we agreed to no matter if the funds run out. I was giving you probably more information than was needed. I have worked with Lou Deziel previously who lives in Vintage Oaks on care of the trees. We would be more than welcome to work with your neighborhood on the maintenance of the trees. If you would like we can meet and I can bring the City Arborist to discuss the level of service that you are interested in to maintain the trees.

Sincerely,

Ruben Nino

From: MARK [mailto:mark94025_at_(domainremoved)
Sent: Tuesday, September 01, 2015 12:57 PM
To: Niño, Ruben R
Cc: Harold Schapelhouman; Chang Kiraly, Virginia; Cat Carlton; Berger, Mark; _CCIN; DeLeo, Candace
Subject: ** Re: Vintage Oak Neighborhood Services -- What do our taxes cover?
Importance: Low

Hi Ruben,

A few more questions from the Vintage Oaks neighborhood.

Q: If the interest on the O'Brien funds does not cover the maintenance of the median trees, then who will be caring for the trees?

Q: How much $$ did O'Brien give for the maintenance of the trees? At the very least, the City can use up those funds for the limited time it can cover maintenance of the median trees.

Q: How much would maintenance of the median trees cost per year? Maybe O'Brien Group will pay for this ongoing expense if the city will not.

Q. Can we trim/maintain the island trees ourselves since the interest income from the O'Brien "trust" payment is insufficient during these low-interest times?

Thanks and let us know the official answers to these qeustions?
Mark

________________________________
From: "Ruben R Niño" <RRNino_at_(domainremoved)
To: "MARK" <mark94025_at_(domainremoved)
Cc: "Harold Schapelhouman" <harolds_at_(domainremoved)ilto:harolds_at_(domainremoved)
Sent: Friday, August 28, 2015 8:36:30 AM
Subject: RE: Vintage Oak Neighborhood Services -- What do our taxes cover?

HI Mark,


I have answered your questions below in green. If you have any more questions give me a call at 330-6740.

Sincerely,


Ruben Nino

Assistant Public Works Director

City of Menlo Park

701 Laurel Street

Menlo Park, CA 94025



Street Trees/Sidewalk Maintenance– We understand that (Sycamore) street tree maintenance is the homeowners' responsibility. Since the City's contracted sidewalk maintenance program is so comprehensive and economical and any sidewalk trip liability could appeal to the city anyway, would you please add Vintage Oaks sidewalks to the City's annual sidewalk maintenance program because they are public sidewalks. As I previously stated the maintenance of the sidewalks are the responsibility of the property owners in the Vintage Oaks Subdivision. Your assessment does not pay for the maintenance of the sidewalks.



Also, I’m surprised that the City of Menlo Park had funds from The O’Brien Group and yet the front entrance trees, the Seminary Island trees and the trees along Arlington Ave, Ringwood Ave. and Seminary Drive bordering St. Patrick’s Seminary have not been trimmed during this time.



The only trees that have not been maintained are the ones in the median on Seminary Drive. The intent of the funds was that the interest from the deposit would pay for the ongoing maintenance while with the interest rates so low these funds are insufficient to pay for the ongoing maintenance in the future.



Street Lights – We, personally, have had our street bulbs replaced when they burn out, however, I personally have had to request several replacement bulbs for light #28416, on the border of our property, because the glass globe has been broken and open for at least the last 6 years. I was told the glass had to be ordered the first time it was reported, but it has never been repaired. Therefore, I have entered another work request, case number 20249, via the “Report a Concern” button on the City of Menlo Park website.



Other residents have reported the following street light needs:



 1. There is a missing street light pole between house 151 & 155 Seminary on the Park side of the road. There is a green utility box there as well. We’d like to request that this missing light pole be replaced, please.
 2. Many of the street lights are badly rusted and need painting.
We will look into the street light that is missing and the bulb/ globe replacement. We do have a program to paint street lights and I will ask staff to inspect the lights in Vintage Oaks so that they can be considered in the next street light painting program.


From: MARK [mailto:mark94025_at_(domainremoved)
Sent: Friday, August 21, 2015 8:08 PM
To: Quirion, Jesse T
Cc: Harold Schapelhouman; Chang Kiraly, Virginia; Cat Carlton; Berger, Mark; _CCIN; DeLeo, Candace; Niño, Ruben R
Subject: ** Re: Vintage Oak Neighborhood Services -- What do our taxes cover?
Importance: Low

Hi Jesse and Nino,

Below and attached is our response letter.

Please let us know your responses.

Regards,
Mark

---------------------------------------------------


August 21, 2015



Ruben Nino

Assistant Public Works Director

City of Menlo Park

701 Laurel Street

Menlo Park, CA 94025





Dear Mr. Nino,

Thank you for your response to our questions concerning the Vintage Oaks Subdivision. Your answers prompted a few more comments/questions in regards to:



Entrance & Seminary Drive Island Tree Service – Concerning just the Seminary island and entrance oak trees, I have entered a work request, case number 20250, via the “Report a Concern” button on the City of Menlo Park website. These trees, especially the one at in the center of the Vintage Oaks entrance, are sickly and seem to be dying. Several residents have replied via our nextdoor.com website about their concerns for these trees.



Please recognize that the oak tree in the island at the front of Seminary Drive is weak because it is in a raised planter, and it has been weak since it was planted, so please fertilize it. Due to the delay in maintenance of the oaks in the large island on Seminar Dr., please be sure to include end weight pruning and inspection, excavation and maintenance of the root collars of these iconic trees.



I’d like to thank Christian Bonner, City Arborist for his prompt reply:



“Mark,

Thank you for your concern about the median island trees. We currently have the pruning of these trees on a service request work order It should be completed within the next 2-3 weeks. Please feel free to contact me if you have any questions or need more info.



Regards,

Christian Bonner, City Arborist

City of Menlo Park

650-330-6793”



Street Trees/Sidewalk Maintenance– We understand that (Sycamore) street tree maintenance is the homeowners' responsibility. Since the City's contracted sidewalk maintenance program is so comprehensive and economical and any sidewalk trip liability could appeal to the city anyway, would you please add Vintage Oaks sidewalks to the City's annual sidewalk maintenance program because they are public sidewalks.



Also, I’m surprised that the City of Menlo Park had funds from The O’Brien Group and yet the front entrance trees, the Seminary Island trees and the trees along Arlington Ave, Ringwood Ave. and Seminary Drive bordering St. Patrick’s Seminary have not been trimmed during this time.



Street Lights – We, personally, have had our street bulbs replaced when they burn out, however, I personally have had to request several replacement bulbs for light #28416, on the border of our property, because the glass globe has been broken and open for at least the last 6 years. I was told the glass had to be ordered the first time it was reported, but it has never been repaired. Therefore, I have entered another work request, case number 20249, via the “Report a Concern” button on the City of Menlo Park website.



Other residents have reported the following street light needs:



 1. There is a missing street light pole between house 151 & 155 Seminary on the Park side of the road. There is a green utility box there as well. We’d like to request that this missing light pole be replaced, please.
 2. Many of the street lights are badly rusted and need painting.



Can you please respond on these street light maintenance issues?



Thank you for recognizing that graffiti at the entrance is the responsibility of the City.



And thank you again for your prompt response for further explanation of the above.



Regards,





Mark Berger





Candace DeLeo





________________________________
From: "Jesse T Quirion" <jtquirion_at_(domainremoved)
To: "MARK" <mark94025_at_(domainremoved)mailto:mark94025_at_(domainremoved)
Cc: "Harold Schapelhouman" <harolds_at_(domainremoved)
Sent: Friday, July 31, 2015 11:24:34 AM
Subject: RE: Vintage Oak Neighborhood Services -- What do our taxes cover?

Mark & Candace,

Attached please find response to each of your questions.

You may contact Ruben Nino, Assistant Director of Public Works with any further questions: RRNino_at_(domainremoved)

Jesse T. Quirion
Director of Public Works
City of Menlo Park
E: jtquirion_at_(domainremoved)rg<mailto:jtquirion_at_(domainremoved)
P: 650-330-6744
[cid:image001.jpg_at_(domainremoved)

From: MARK [mailto:mark94025_at_(domainremoved)
Sent: Friday, July 31, 2015 10:11 AM
To: Quirion, Jesse T
Cc: Harold Schapelhouman; Chang Kiraly, Virginia; Cat Carlton; Berger, Mark; _CCIN; DeLeo, Candace
Subject: ** Re: Vintage Oak Neighborhood Services -- What do our taxes cover?
Importance: Low

Hi Jesse,

We saw the announcement of your departure and new role at Google. Congrats.

This raises the question, will you still be providing the responses today or shortly thereafter as we had discussed/agreed?

Please let us know when you can,
Mark and Candace

________________________________
From: "Jesse T Quirion" <jtquirion_at_(domainremoved)opark.org<mailto:jtquirion_at_(domainremoved)
To: "Harold Schapelhouman" <harolds_at_(domainremoved)
Cc: "Cat Carlton" <cat.carlton_at_(domainremoved)
Sent: Wednesday, July 15, 2015 8:17:41 AM
Subject: RE: Vintage Oak Neighborhood Services -- What do our taxes cover?

Mark,

I will provide the rest of the response later. However, to close the loop on the fire hydrants, below I have provided a link to the City’s interactive water district map which confirms that Vintage Oaks falls under the Calwater Water District and therefore all fire hydrant and any other water related questions should be directed to Calwater.

You can enter your home address into the map and it will pinpoint your home in relation to the water district that serves your area: Menlo Park Interactive Water District Map <https://www.google.com/maps/d/u/0/viewer?mid=zVsOqhaqB9Vg.kapZhWp2e-KE>

Below please find contact information for Calwater as it relates to question about the fire hydrants:

• Phone: 650-367-6800

• Email: infoBG_at_(domainremoved)

• Website: https://www.calwater.com/about/district-information/bg/
Jesse T. Quirion
Director of Public Works
City of Menlo Park
E: jtquirion_at_(domainremoved)<mailto:jtquirion_at_(domainremoved)
P: 650-330-6744
[cid:image001.jpg_at_(domainremoved)

From: Schapelhouman, Harold [mailto:harolds_at_(domainremoved)
Sent: Wednesday, July 15, 2015 12:48 AM
To: Chang Kiraly, Virginia
Cc: Cat Carlton; Mark Berger; _CCIN; MARK; Candace Deleo; Quirion, Jesse T
Subject: Re: Vintage Oak Neighborhood Services -- What do our taxes cover?

Mr. Berger

Fire hydrants are not maintained under the Fire District but rather your water company. I would guess that your vendor is either the City of Menlo Park or Cal Water so check your billing statement.

Hydrants are required to be checked at least once per year. No one is flushing them any more because of the drought and it stirs up sediment in the system which generates customer complaints.

Your neighborhood has never had a water supply or system problem that I am aware of and as I recall it was installed as a looped system which is highly reliable and efficient. Hydrant spacing or the distance between them is in line with current codes and the configuration or type of hydrant meets the most recent standards.

Please let me know if you have any additional questions or concerns for the Fire District, we are not affiliated with the City but work closely together.

Thank you

Harold Schapelhouman, Fire Chief
Menlo Park Fire Protection District

[cid:image001.gif_at_(domainremoved)

Harold Schapelhouman
Fire Chief
Menlo Park Fire Protection District | 170 Middlefield Road | Menlo Park, CA 94025<x-apple-data-detectors://0/0>
(650) 688-8426<tel:(650)%20688-8426> | (650) 323-9129<tel:(650)%20323-9129> FAX
harolds_at_(domainremoved)ilto:harolds_at_(domainremoved)
Mission Statement: To protect and preserve life and property from the impact of fire, disaster, injury and illness.



On Jul 14, 2015, at 11:53 PM, Chang Kiraly, Virginia <virginiack_at_(domainremoved)

Dear Mark,

Many thanks for your question about your neighborhood fire hydrant.

I know that the district's fire hydrants are routinely inspected and tested. However, I do not know if there is a schedule when fire hydrants are inspected and tested, so I have cc'd Fire Chief Harold Schapelhouman so that he can answer your question and give you more information.

If you have any further questions, please feel free to contact me.

Thanks,
Virginia Chang Kiraly

President
Menlo Park Fire Protection District

On July 14, 2015 10:54:11 PM Cat Carlton <cat.carlton_at_(domainremoved)
Mark,

Thank you so much for your letter. I see that Jesse is forming an answer to your questions, but the fire hydrant question is under the management of the Fire Board. So that all of your questions are adequately answered, I am forwarding your letter to the head of the Fire Board, Virginia Chang Kiraly, so that she can answer you. I'm sure she'll be happy to answer your question.

All the best,

Catherine

Catherine Carlton
Mayor, Menlo Park

Typoed on my iPhone

On Jul 15, 2015, at 12:52 AM, Mark Berger <mberger_at_(domainremoved)
July 14, 2015

City Council Members
Menlo Park City Hall
701 Laurel Street
Menlo Park, CA 94025

Dear City Council Members,

I am writing regarding the refusal of certain services to the Vintage Oaks neighborhood and the uneven treatment of our neighborhood. Our issues are not restricted to just the trees in the Seminary Road Island (see below). Actually, I’m/we’re looking for more extensive discussions and answers because it appears to me/us that some City Departments “got the memo” about supporting Vintage Oak services while others did not or they think that we have a Home Owner’s Association when we do not.

So, let me be more specific, we are looking for a written statement from the City of Menlo Park with details as to which services it is committed to providing the Vintage Oaks neighborhood. These services are the following but if I have missed certain services then we’d appreciate having those listed as well:


• Tree services – trimming, removal, etc. of trees on the streets within and surrounding Vintage Oaks. This includes trees at the front entrance of Vintage Oaks lining and lining Middlefield Road, Ringwood Avenue, Arlington Avenue, Coleman Avenue and Santa Monica Avenue. Most of these trees have not been trimmed since Vintage Oak was formed.

In June, Dennis O'Brien told us that The O'Brien Group gave the City money to maintain the entrance, the shrubbery and trees along Middlefield and the oaks on the island.

My personal experience is that after submitting a request regarding trees on the island on Seminary Drive, I have been told by Christian Bonner, City Arborist for Menlo Park that the trees in Vintage Oaks are the responsibility of the home owner. When I asked him if there was any other neighborhood which was responsible for its own trees, he confirmed that Vintage Oaks is the only such neighborhood in the entire City of Menlo Park.

And yet the City removed a vintage oak tree at the entrance after it split and fell blocking the front exit from Vintage Oaks. I would add that if that City tree had been trimmed in the prior 19 years of Vintage Oak that it would not have fallen.


• Fire hydrants – in the 19 years that I’ve lived here, I’ve never seen the fire hydrants tested, opened and flushed as I used to see in Palo Alto during the decade plus we lived there. This concerns me because ensuring that the hydrants are up and ready to go if ever needed is a critical safety issue.


• Street lights – my anecdotal experiences have been hot and cold regarding the City’s response to service requests in our neighborhood. It’s not clear to us when a service request gets prompt action versus residents having to prod the City into action.


• Streets – we regularly see street cleaners come through Vintage Oak and we thank the City for those services. But is the City committed to fix our roads when repairs are needed?


• Sidewalks – again, we have anecdotal stories from residents that the City has fixed certain sidewalks where tree roots were uplifting the sidewalks. But what’s the City’s official position regarding fixing Vintage Oaks sidewalks?


• Removal of graffiti – After submitting a request to clean up the graffiti on the back wall of our home and our neighbor’s wall, my wife was told by Ivr Meachum, “Please have your homeowner assoc. address. The city does not remove graffiti from that location.” And when she informed Mr. Meachum that there was no HOA and to please escalate this issue to his management, she was told, “I have forwarded this to Assistant P.W. Director Ruben Nino, you may address the issue with him. He will explain it more.” We’ve heard nothing more.

Both the tree and graffiti removal requests were met with the canned response of go to your HOA, it’s their responsibility. The City seems to be under the impression that we have a Home Owners Association which collects fees from its home owners for such services. We do not have a HOA nor are HOA fees collected.

We have seen the City remove graffiti from the brick entrance of Vintage Oaks and we thank the City for that abatement. We would like the City to clarify whether and when it would remove such graffiti.

I’d like to point to an online graffiti reporting application from the City of San Mateo (http://www.cityofsanmateo.org/index.aspx?nid=2154) that allows a resident to take a picture of the graffiti, tagged with GPS coordinates, and send it to the City for their consideration and removal.


• Any other services which I’ve missed?

By the way, the City of Menlo Park website (https://clients.comcate.com/newrequest.php?id=2) for submitting service requests does look promising but I could not ascertain what’s covered and not covered without submitting a specific service request. Putting some guidelines or rules upfront to help residents understand what services will be delivered (and won’t) would be helpful.

Bottom Line: Vintage Oaks residents are under the impression that when Vintage Oaks was formed in the mid-1990s that this land was re-zoned from Unincorporated San Mateo County to the City of Menlo Park via an agreement between the City and The O’Brien Group. Is this untrue (because this is what the original Vintage Oaks residents were told)?

There seems to be an uneven treatment of Vintage Oak as a neighborhood:

• We pay our property taxes regularly (see chart below) and the City of Menlo Park appears to get 17% of our property tax funding

• Menlo Park Police regularly ticket cars parked on parking pads at night – a source of revenue to the City

• We are told that the trees on our property may not be cut down without a permit or consulting with the City of Menlo Park and yet we are told that the trees are our financial responsibility. This seems inconsistent.

• What other services are denied to the Vintage Oaks neighborhood?

The City delivers some services in some situations but refuses to deliver the same services in other similar situations. Why is it that Vintage Oaks residents pay for the same services that other neighborhoods get but we are told that we may not have these services? There doesn’t seem to be a consistent policy in place.

As requested above, can you please explain, in writing, what services are supposed to be delivered and which ones are not and, most importantly, how much property tax we get to deduct for the non-delivery of those services which the rest of Menlo Park does get? Please explain this situation to the Vintage Oaks residents and answer the questions posed herein.

Regards,


Mark E. Berger and Candace DeLeo
145 Gloria Circle
Menlo Park, CA 94025

CC: Dennis O’Brien, The O’Brien Group (via U.S. Mail)

<image001.png>
Regards,
Mark Berger
www.linkedin.com/in/1markberger<http://www.linkedin.com/in/1markberger>
(650) 208-5281

________________________________
This email message is for the sole use of the intended recipient(s) and may contain confidential information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message.
________________________________
<Final Letter to City of Menlo Park.docx>





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Received on Tue Sep 01 2015 - 13:11:37 PDT

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